Before the exhibition
Provide the event name, venue address, opening times and your appointment list. Confirm admission, badges and any venue requirements yourself with the organiser. Tell the interpreter which products or suppliers matter most and share a short terminology list. If you need technical expertise, check that specific experience rather than assuming all exhibition support includes it.
At the venue
Agree a meeting point and a way to reach each other. Build a schedule with time for walking, waiting and short breaks. Decide whether support includes introductions, booth conversations, appointment coordination or written notes. A profile is not a promise of admission, supplier quality or a commercial outcome; those responsibilities should remain explicit.
After the conversations
Save the agreed follow-up tasks in your conversation. Confirm who will send information and whether additional meetings need a new session or offer. Review any expenses and direct payment arrangements in the accepted quote. When the agreed service is finished, both parties can record completion and the client can leave an actual booking-based review.